1. Requests for Public Records. In accordance with the provisions of chapter 42.56 RCW public records may be inspected and copied, or copies obtained by members of the public as follows:
Requests shall be made in writing to the Public Records Officer on a form provided by the department or shall include, at minimum, the following information:
- The name and address of the person requesting the record.
- The time of day and calendar date on which the request is made.
- The nature of the request.
- An appropriate description of the record requested.
- If the requested record is a list of individuals, a signed statement that the information obtained will not be used for commercial purposes.
1. Fees. Pursuant to RCW 42.56.120, the department is not calculating all actual costs for copying records because to do so would be unduly burdensome for the following reasons: (1) the department does not have the resources to conduct a study to determine all of its actual copy costs; (2) conducting such a study would interfere with the essential functions of the department and (3) this policy adopts the fee schedules and requirements as provided by the state legislatures in RCW 42.56.120.
1.1. The department may request a 10% deposit to be paid prior to producing copies of any records.
1.2. The department reserves the right to provide records in the form most feasible, for the department staff.
For the safety and security of our computer system, the Department will not provide records on media provided by a requestor.
|Paper copies||15 cents per page|
|Scanned copies||10 cent per page|
|Records uploaded to email, cloud-based storage, CD/DVD, or flash drive||5 cents for every 4 electronic files or attachments|
|Records transmitted in electronic format.||10 cents per gigabyte (GB)|
|Digital storage device (CD/DVD, flash drive)||Actual cost|
Customized service charge
When the request would require the use of IT expertise to prepare data compilizations or when such customized access services are not used by the agency for other business purposes. The agency may charge the actual cost. The agency must notify the requestor that it will be doing a customized service and can request a 10 percent deposit.
STATUTORY PROVISIONS THAT MAY AFFECT DISCLOSURE OF PUBLIC RECORDS
In certain situations, disclosure of public records may be impacted by a statutory provision. The following list includes some of the provisions that can affect disclosure of public records. The list is not all-inclusive and other statutory requirements affecting public records disclosure may exist.
RCW 5.60.060 Attorney Client Privilege
RCW 10.52.100 Records identifying child victim of sexual assault
RCW 18.71.0195 Medical Disciplinary Reports
RCW 19.34.240(3) Private digital signature keys
RCW 26.12.170 Reports of child abuse/neglect with courts
Ch. 26.23 RCW Domestic Relations –State Support Registry
RCW 26.44.010 Privacy of reports on child abuse and neglect
RCW 26.44.020(19) Unfounded allegations of child abuse or neglect
RCW 26.44.030 Reports of child abuse/neglect
Ch.40.14 RCW Preservation and destruction of public records
Ch.40.24 Address confidentiality for victims of domestic
violence, sexual assault, and stalking
RCW 42.23.070(4) Municipal officer disclosure of confidential information
RCW 42.41.030(7) Identity of local government whistleblower
RCW 42.41.045 Non-disclosure of protected information (whistleblower)
RCW 43.43.830 -.840 Background Checks
RCW 48.62.101 Local government insurance transactions
Ch. 49.17 RCW Washington Industrial Safety and Health Act
RCW 50.13.060 Access to employment security records by local
RCW 51.28.070 Worker’s compensation records
RCW 51.36.060 Physician information on injured workers
RCW 51.48.040 Inspection of Employer Records by L&I
RCW 70.24.105 HIV/STD records
RCW 70.96A.150 Alcohol and drug abuse treatment programs
RCW 71.05.390 Mental health records.
RCW 74.20.280 Child support enforcement
RCW 74.34.095 Abuse of vulnerable adults
RCW 82.32.330 Disclosure of tax information
42 USC 290dd-2 Confidentiality of Substance Abuse Records
42 USC Sec. 12101 et. seq. Americans with Disabilities Act
29 USC Sec 657 et